Personal assistant to CEO

Job Responsibilities

• Provide efficient, responsive, and confidential administrative support to the CEO.
• Undertake CEO office-associated administration to maximize effectiveness and prioritization in line with business demands.
• Pro-actively manage the diary of the CEO
• Act as secretary of meetings chaired by the CEO when required.
• Plan the agenda, ensure timely consolidation of documents, follow up on action delivery, and ensure prior reservations of meeting facilities.
• Organize and maintain files and databases in a confidential manner
• Assist in the preparation of regularly scheduled reports
• Manage CEO office incoming and outgoing correspondence- record, assess, prioritize, and redistribute incoming correspondence/calls/emails/ addressed to CEO.
• Provides translation, if needed.
• Act as Records Keeping Coordinator of CEO Office
• Coordinate other administrative tasks

Additional Tasks:

• Personal Appointments: Assist in scheduling and coordinating personal appointments, such as medical check-ups, family events, and personal travel.
• Event Planning: Assist in planning and coordinating personal events and gatherings for the [CEO/Founder/Executive Team], such as family celebrations and charity events.
  
• Travel Research: Research travel destinations, accommodations, and activities to provide recommendations for personal trips.
• Expense Tracking: Maintain detailed records of personal expenses and prepare expense reports as needed.

Required Qualifications

To be successful in this role, you should meet the following requirements:

• Fluency in English, Armenian, and/or Russian
• Demonstrable tact, judgment, and discretion in handling internal and external contacts
• Willingness to learn, ability to work under pressure
• The following skills are essential for this role:
• Excellent organizational skills, ability to multi-task and organize others
• Excellent oral and written communication skills and ability to professionally represent the CEO’s office
• Ability to work under pressure and be flexible
• Attention to detail and deadlines
• Ability to filter information and assess priorities
• Ability to develop and maintain good working relationships at all levels, including during difficult and challenging circumstances
• Ability to manage conflicting demands
• Ability to think ahead and anticipate needs before they arise

All interested candidates are welcome to apply by sending their CVs to with the subject "Personal assistant to CEO - TheJobs.am".

Please keep in mind that mentioning the position you’re applying for is important!