Office Coordinator Lead

Job responsibilities

• Supervise, mentor, train, and coach Office Operations Management (OOM) team staff.

• Allocate responsibilities optimally among team members.

• Makes sure OOM team members, communicate, and cooperate successfully.

• Maintains office services and gradually establishes high sense of internal and external client/customer service in OOM team. Formulates creative approach for improvements.

• Maintains and implements unified policies and procedures for document workflow, different kind of registers and visitor handling. Makes efforts to optimize process workflows efficiently using technology.

• Organize travel arrangements for staff. (If applicable)

• Assisting with planning and organizing internal team events.

• Make sure each permanent employee has a workplace, oversee general office condition.

• Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance.

• Maintain general office tidiness and supervision of cleaners

• Maintain office equipment (furniture, WC dispensers, kitchen dispensers & appliance, kitchen ware etc.).

• Co-ordinate and maintain staff administrative records such as staff parking, staff phone numbers etc.

• Make sure OOM stocks are kept in order and teams maintains proper stock levels.

• Reviews of alternative supplier proposals / applications and unsolicited proposals. Guides supplier/sub-contractor work and monitors performance, resolves issues as they arise.

• Maintains system of OOM KPIs and performance metrics, analyses the trends.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Seeks out training and on-the-job experiences to foster team members professional development.

Required qualifications

• Professional experience years and managerial experience at least 2 years

• Preferable higher education

• Professional Working Proficiency in English and Armenian written and verbal

• Experience with standard software applications, including MS Office, Windows etc.

• Data analysis skills with ability to produce reports, KPIs

• The ability to accurately fulfill the direct management orders and work tasks

• Effective multitasking and time management skills;

• High sense of responsibility

Required candidate level: Mid level

Additional information

We offer:

• Inclusive and diverse workplace

• Development oriented organizational culture

• Health Insurance

• Hybrid schedule

• On-site Gym / Yoga lessons

• Privilege card - corporate discounts with partner companies

If you are interested, please apply by adding your CV and motivation letter in English until

September 5,