Personal assistant to CEO

Job Responsibilities

• Provide efficient, responsive, and confidential administrative support to the CEO.
• Undertake CEO office-associated administration to maximize effectiveness and prioritization in line with business demands.
• Pro-actively manage the diary of the CEO
• Act as secretary of meetings chaired by the CEO when required.
• Plan the agenda, ensure timely consolidation of documents, follow up on action delivery, and ensure prior reservations of meeting facilities.
• Organize and maintain files and databases in a confidential manner
• Assist in the preparation of regularly scheduled reports
• Manage CEO office incoming and outgoing correspondence- record, assess, prioritize, and redistribute incoming correspondence/calls/emails/ addressed to CEO.
• Provides translation, if needed.
• Act as Records Keeping Coordinator of CEO Office
• Coordinate other administrative tasks

 Additional Tasks:

• Personal Appointments: Assist in scheduling and coordinating personal appointments, such as medical check-ups, family events, and personal travel.
• Event Planning: Assist in planning and coordinating personal events and gatherings for the [CEO/Founder/Executive Team], such as family celebrations and charity events.
  
• Travel Research: Research travel destinations, accommodations, and activities to provide recommendations for personal trips.
• Expense Tracking: Maintain detailed records of personal expenses and prepare expense reports as needed.

Required Qualifications

To be successful in this role, you should meet the following requirements:

• Fluency in English, Armenian, and/or Russian
• Demonstrable tact, judgment, and discretion in handling internal and external contacts
• Willingness to learn, ability to work under pressure
• The following skills are essential for this role:
• Excellent organizational skills, ability to multi-task and organize others
• Excellent oral and written communication skills and ability to professionally represent the CEO’s office
• Ability to work under pressure and be flexible
• Attention to detail and deadlines
• Ability to filter information and assess priorities
• Ability to develop and maintain good working relationships at all levels, including during challenging circumstances
• Ability to manage conflicting demands
• Ability to think ahead and anticipate needs before they arise

Additional information

All interested candidates are welcome to apply by sending their CVs to with the subject "Personal assistant to CEO - TheJobs.am".

Keep in mind that mentioning the position you’re applying for is important!