Office Coordinator

Requirements

• Provide office support services to ensure efficiency and effectiveness within Evolution Armenia office;

• Greet, assist, and/or direct the public to the appropriate host employee;

• Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive, register and send mail and cargos from/to company parties or partners;

• Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy;

• Manage and supervise plants & gardening service;

• Ensure that the reception area is kept tidy and clean always;

• Cooperate with Security;

• Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance;

• Manage main canteen and small kitchens to be always in order;

• Maintain general office tidiness and supervision of cleaners;

• Take part in training processes of the new employees in department;

• Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.;

• Managing wiki page & EvoSpace for related responsibilities;

• Manage ‘Fame wall’ updates and supervise technical condition;

• Pre-approve all office-related orders with Senior Receptionist & Office Manager;

• Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required;

• Monitor office supplies inventory and take care of groceries and water supplies in the office-place order, control deliveries, and go shopping if needed, prepare expense reports;

• Monitor and manage with Gym and Yoga related matters;

• Ensure compliance with all company policies, procedures, and guidelines;

• Assist with Real Estate questions;

• Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing;

• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure the availability of office supplies in meeting rooms;

• Perform other duties, as requested by the team leader, which are related to this position, and which meet the qualifications;

• Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working hours, and it is not considered as additional work.

Qualifications

• Secondary education as minimal requirement;

• Professional Working Proficiency in English and Armenian written and verbal, Russian language will be considered as a plus.

• Experience with standard software applications, including MS Office, Windows etc.

• High sense of responsibility, punctuality, accuracy, and attention to details;

• The ability to accurately fulfil the direct management orders and work tasks;

• Tact and discretion, for dealing with confidential information;

• Multitasking- flexible and adaptable approach to work, the ability to work in a fast-paced, ever-changing environment the ability to work independently and in a team, and great communication skills.

Additional information

We offer:

• Health insurance;

• Outstanding experience in an international environment;

• Excellent working environment including gym and canteen;

• Privilege card;

• Opportunity to use to Bookboon - the world's largest eBook and audio learning publisher (eBooks, Podcasts, Live Virtual Classrooms, Online classes etc.).